---
title: Confirmations, Forms & Reports
description: Overview of all confirmations, forms, and reports AWC sends. Understand what each message means and what action is expected.
---

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# Confirmations, Forms & Reports

## This overview explains every standard email or document we send, why you receive it, and what action you may need to take.

| **Document / Message** | **Description** | **Recipient** | **Action Required** | **When / Trigger** |
| --- | --- | --- | --- | --- |
| **Announced Goods** | Confirmation of announced inbound | Assigned contact | Check for accuracy | After inbound announcement |
| **Inbound Confirmation** | Final storage confirmation | Assigned contact | Review for discrepancies | After inbound processing |
| **Packing List & CMR (scan)** | Scanned unloading documents | Assigned contact | Store for records | After inbound completion |
| **Pre-Loading List** | Order details before picking | Customer or carrier (if applicable) | Share with carrier if needed | Before picking starts |
| **Final-Loading List** | Excise goods only | Carrier and customer | Forward to carrier for [pickup coordination](https://knowledgebase.amsterdamwarehouse.com/coordinate-pick-ups?hsLang=en) | Just before loading |
| **Packing List (outbound)** | Final order details | Assigned contact | Verify against delivery | After picking completion |
| **Invoice (weekly)** | Consolidated weekly invoice | Finance contact | Process for payment | Weekly |
| **Mutation Overview** | Overview of stock movements | Operational contact | Confirm discrepancies | Weekly or on request |
| **Reports: Stock per batch/location/BBD; Article Mutations (past 3 months); Stock on Hand** | Monthly inventory and batch report | Operational and/or finance contact | Review for inventory management | **Sent automatically at 18:00 CEST on the last day of each month.** Frequency can be adjusted via order@amsterdamwarehouse.com |

**Notes**

- Emails sent to **order@amsterdamwarehouse.com** are internally routed to the right team.
- Please indicate clearly which email addresses we should use for each document type.
- We aim to keep our communication structured, consistent, and action-driven.
- For details about pick-up coordination, see How to coordinate pick-ups with Amsterdam Warehouse Company.

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