Confirmations, Forms & Reports
This overview explains every standard email or document we send, why you receive it, and what action you may need to take.
| Document / Message | Description | Recipient | Action Required | When / Trigger |
|---|---|---|---|---|
| Announced Goods | Confirmation of announced inbound | Assigned contact | Check for accuracy | After inbound announcement |
| Inbound Confirmation | Final storage confirmation | Assigned contact | Review for discrepancies | After inbound processing |
| Packing List & CMR (scan) | Scanned unloading documents | Assigned contact | Store for records | After inbound completion |
| Pre-Loading List | Order details before picking | Customer or carrier (if applicable) | Share with carrier if needed | Before picking starts |
| Final-Loading List | Excise goods only | Carrier and customer | Forward to carrier for pickup coordination | Just before loading |
| Packing List (outbound) | Final order details | Assigned contact | Verify against delivery | After picking completion |
| Invoice (weekly) | Consolidated weekly invoice | Finance contact | Process for payment | Weekly |
| Mutation Overview | Overview of stock movements | Operational contact | Confirm discrepancies | Weekly or on request |
| Reports: Stock per batch/location/BBD; Article Mutations (past 3 months); Stock on Hand | Monthly inventory and batch report | Operational and/or finance contact | Review for inventory management | Sent automatically at 18:00 CEST on the last day of each month. Frequency can be adjusted via order@amsterdamwarehouse.com |
Notes
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Emails sent to order@amsterdamwarehouse.com are internally routed to the right team.
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Please indicate clearly which email addresses we should use for each document type.
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We aim to keep our communication structured, consistent, and action-driven.
- For details about pick-up coordination, see How to coordinate pick-ups with Amsterdam Warehouse Company.